Job description
Position Summary
The Receptionist will serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system. They will also be involved in other duties as required by the department of company.
Key Responsibilities
- Promptly answer telephone in a warm and inviting manner.
- Operate a multi-line telephone system, transferring calls to appropriate sales representative or departments.
- Respond to emails in a timely manner.
- Manage daily outgoing courier requirements.
- Open and distribute mail.
- Invoicing and organizing Purchase Orders.
- Copy/create documents for different departments.
- Assist Truss Scheduler and Production/Sales Support as required.
- Welcome on-site customers, determine nature of business, and announce visitors to appropriate personnel.
- Communicate with external clients and visitors in a professional, friendly and effective manner.
- Maintain the reception and coffee area in a tidy and presentable manner.
- Office supply purchasing.
- Any other duties as assigned.
Qualifications
Training: Provided on the job.
Requirements:
- Able to work independently and as a part of a team.
- Able to multi-task and complete work on time under pressure.
- Able to work in a fast-paced environment.
- Strong communication skills, both written and oral.
- Excellent organizational and analytical skills.
- Good phone etiquette and customer service skills.
- Must be proficient with MS Office applications, word, excel and outlook.
- Previous experience of 2-3 years in the construction industry in an asset.
Special Requirements/Unique Aspects of Job:
Physical Exertion: Administration staff is required to sit for long periods of time and work with computer programs and data bases.
Equipment: Photocopier, telephone, computer, printer etc.
Must have own transportation. Monday to Friday, 8am-5pm. We offer excellent Medical Benefits, Dental Benefits, Life Insurance Benefits, Vision Care Benefits & Pension.
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
